Tips for event organisers

We know that organising events can be a very complex job, with many different tasks and activities to arrange, and so below are some quick tips to aid you in the process.

1. Ensure that you have identified clear event objectives

2. Set an event budget that is easy to use and can be regularly updated

3. Confirm a date for your event. Make sure to avoid any clashes with other events or bank holidays (www.bank-holidays.co.uk)

4. Select a venue that is appropriate for the number of delegates and that will help you achieve event objectives*

5. Make a project timeline giving you clear indications of when activities need to be completed and ensure all involved are regularly updated

6. Organise accommodation and hold a room allocation while delegates book, if necessary*

7. Identify any possible risks and factor them in to your planning

8. Create procedures for key activities such as delegate registration and managing sponsors

9. Organise any social events that may be required during the conference or event, such as theatre trips or restaurant bookings*

9. Arrange any marketing and PR activity such as branding, a dedicated website and welcome literature for delegates*

10. Assess if you can utilise social media to engage with delegates both before and during the event?

*Birmingham Convention Bureau can assist with these above important steps in planning your conference or event. To find out more, please call 0121 202 5151.